What document is used to track items expected from vendors?

The document used to track items expected from vendors is the Purchase Order. A Purchase Order serves as a formal agreement between a buyer and a vendor, detailing the specific goods or services that the buyer is requesting. This document outlines important information such as item descriptions, quantities, pricing, delivery dates, and terms of payment.

When a Purchase Order is issued, it creates a record of the buyer’s intent to procure specified items from the vendor, which is essential for both inventory management and financial tracking. This document also serves as a reference point for receipts, enabling businesses to manage incoming shipments effectively and match them against the items being billed.

In contrast, Sales Orders refer to requests from customers to place an order for products or services, Credit Memos are used to document credits issued to customers typically due to returns or adjustments, and Invoices are billing documents sent by the seller to the buyer after goods or services have been delivered. Each of these documents serves a different purpose in the transaction lifecycle, making the Purchase Order the appropriate choice for tracking expected items from vendors.